Basic Function
Responsible for performing all clerical functions related to assigned accounts payable, and maintain related files and records. Employee is assigned all vendors from H – M.
Responsibilities
1. Perform various clerical accounting functions to include:
- data entering vendor invoices
- typing
- filing
- photocopying
2. Process assigned accounts payable information in an accurate and timely manner.
3. Identify all inbound / outbound freight charges over $25 on assigned invoices for re-billing to customers.
4. Maintain assigned vendor files by updating, purging and filing on a daily basis.
5. Reconcile assigned vendor statements on a monthly basis and communicate all invoice discrepancies to vendors. This includes follow up with vendor on credits that need to be issued on account.
6. Print and prepare invoices and checks on assigned vendors for mailing on a weekly basis.
7. Must be able to operate phone system and cover for receptionist as needed.
8. Perform other related duties as assigned.
Skills

Interpersonal Skills
Oral Communication Skills
Written Communication Skills
Reading Skills
Technical Communication
Diplomacy
Professionalism
Filing
Math Aptitude
Budgeting
Organization
Planning
Time Management
Computer Literacy
Keyboard Skills
Must have working knowledge in Microsoft Word & Outlook. Accounting system used is SX.enterprise. Must be bilingual.